Job Openings

Billing & Collections Specialist – LA

Based in: Los Angeles, CA
Reports to: Controller
Type of Position: Full time, non-exempt

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Billing & Collections Specialist

Position Summary

The Construction Billing/Collections Specialist role will assist in the performance of all billing related activities, manage the collection of outstanding invoices, and ensure accurate reporting within the financial system. This role is responsible for ensuring that all activities are managed in accordance with the accounting SOPs.

Essential Duties and Responsibilities

To be successful in this role the following essential duties must be performed:

Billings: Assist in the planning, coordinating, and scheduling of all monthly and work order specific billing activities. Ensure timely reporting of billings and posting of deposits in Siteline and Sage, as well as monthly billing and sales reports and other spreadsheets needed (i.e. for basis of WIP) for management. Maintain billing files with notes and changes, as well as follow up with additional information, when required, to mitigate any rejected billings. Ensure timely billing of retention at job completion, where applicable, and appropriately closing the job in ERP upon confirmation by Operations. In addition, provide all needed close out documents to General Contractor and/or Customer, including finalization letter, consent of surety and any affidavits, as well as any Giroux warranties. Investigate and reconcile any billing discrepancies.

Accounts Receivables: Manage the accounts receivable aging; work with general contractors/customers to ensure timely collection of receivables.

Standard Operation Procedures (SOP): Establish, implement, and improve new and existing internal controls, where needed, to promote efficient operations, maintain accurate billings, and good customer service. Verify all information for stop notices and liens, including pending change order number, unpaid and unbilled amounts, as well as outstanding retention amounts.

Audits & Reporting: Provide payroll specialist final contract amounts for OCIP contracts/reporting. Assist in year-end review, as needed, and respond to auditors in a timely fashion. Complete special projects assigned by upper management from time to time, as needed.

Collaboration: Partner with Operations Team to submit billings via the appropriate billing module, i.e. GCPay, Textura, on a timely basis per general contractor/customer requirements. Partner with vendors, superintendents and estimators to provide releases (conditional and unconditional) and additional documentation or other items needed to assist in collection efforts.

Education and Experience

  • Minimum of 3 years experience in construction (required)
  • Minimum of 5 years experience with billing and collections
  • Experience with Sage 300 and proficient at Microsoft Suite a plus
  • High School Diploma; or college degree (preferred)
  • Experience in implementing and maintaining internal controls within billing to ensure compliance with best practices and the organization operating procedures
  • Ability to prioritize, multi-task and work in a fast-paced environment
  • Solid training in all areas of billing, collections, and ability to navigate customer relationships while meeting billing schedules

Skills and Competencies

  • An analytical thinker who wants to know why and has the ability to make decisions with limited information in a dynamic environment
  • Excellent organizational, analytical, verbal and written communication skills
  • Display professionalism while setting high standards
  • Ability to inspire, train and develop people

Supervisory Responsibilities
• This Billing & Collection Specialist position has no significant supervisory responsibility

Working Conditions

  • Location: In person at the office Monday through Friday (required)
  • Hours: Based on team requirements, with the shop starting at 6:00am and office typically at 8:00am

Physical Requirements

  • While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use their hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. Other physical requirements include:
  • Interact with others requiring employees to verbally communicate, as well as hear and understand spoken information;
  • Ability to operate equipment typical of construction sites and fabrication facilities; computers, telephones, office equipment, and manipulate paper requiring the ability to move fingers and hands; and
  • Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment

Pay Transparency:  $20 – 30 hour

Please send your resumé and a cover letter to [email protected].

Glass Contractors Licenses

CA 630124
NV 0044805
AZ 141159
NM 370792

Giroux Glass does not accept any liability for fees for resumes from recruiters or employment agencies, without a binding, written recruitment agreement between Giroux Glass and Agency describing the services and specific job openings (“Agreement”). Giroux Glass may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contacts with any person within Giroux Glass is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any hiring managers of Giroux Glass with recruiting inquiries or resumes. Agencies interested in partnering with Giroux Glass may contact Giroux Glass’s HR Department through our website.